Google Workspace Set-Up & Migration
Transform Your Digital Practices - With Google Workspace
Whether you’re looking to streamline collaboration, cut down IT overheads, or simply modernise your workplace tools, Google Workspace offers a smart, flexible ecosystem. But moving your entire business to Google’s platform is not something to take lightly. That’s where Bazcreative comes in.
We specialise in full-scale Google Workspace set-ups and migrations for Australian businesses. From initial planning to final handover, we handle the heavy lifting to ensure a smooth, secure transition with minimal disruption to your operations.
Why Move to Google Workspace?
The shift to cloud-based productivity tools isn’t just a trend — it’s a smarter way to run your business. Google Workspace (formerly G Suite) brings together Gmail, Drive, Docs, Calendar, Meet and more into a centralised, cloud-first suite. It’s a system built for real-time collaboration, remote teams, and scalable growth.
Some key benefits of Google Workspace include:
- A professional email environment with custom domains (yourname@yourcompany.com)
- Secure, shareable cloud storage with granular permissions
- Live collaboration across documents, spreadsheets and slides
- Seamless integration with third-party tools like Zoom, Asana, Xero and HubSpot
- Enterprise-grade security and admin controls
If your current tools are holding you back, or your team is wasting time switching between platforms, migrating to Google Workspace could transform your workflow.
Why a Professional Google Workspace Set-Up & Migrations Matter
Trying to move your business to Google Workspace without a clear plan can be costly. From lost emails to misconfigured permissions or account lockouts, the risks can slow down productivity and hurt your reputation.
At Bazcreative, we’ve seen what can go wrong when businesses try to handle it themselves:
- Incomplete email transfers that leave team members missing years of history
- Broken file structures and lost access rights
- Mismatched calendars and meeting conflicts
- DNS misconfigurations that break email delivery
- Confusing admin setups with incorrect user permissions
We make sure none of this happens. Our team handles every detail of the migration and set-up, leaving nothing to chance. The result? You’re up and running fast, with everything in place and working as it should.
How Does Migrating To Google Help Your Business?
Best In Class Email Service
Crystal clear Inbox management – Gmail automatically handles spam filtering, calendar invites, automatic inbox organisation, etc.
No Softwares To Download/Configure
Google Workspace is a cloud service and hence there are no pesky softwares to download or configure to start using the service.
Work With Microsoft Files & Other Formats
Open & edit all file formats likes Microsoft Word, PowerPoint & Excel. Export & Share files with everyone, even with people who don’t use Workspace.
Seamless File Management
Use Google Drive to share and organise your files across your organisation securely. Work from anywhere seamlessly.
CRM Integration
Supports dozens of CRM tools and extensions. With superior support for 3rd party integration, you can now enjoy your important integrations like Zapier, Streak, Copper, etc.
Stress Free Event Management
Manage all your events through Google Calendar. We can essentially migrate your calendar data from any existing calendar to Google.
What’s Included in Our Google Workspace Migration Services
At Bazcreative, we don’t offer cookie-cutter solutions. Every business is different and so is every migration.
Our Google Workspace services cover:
Complete Workspace Set-Up – We configure your new Workspace from scratch or restructure an existing one. This includes user creation, domain verification, mobile device management, and custom policies.
Email Migration – We safely transfer all mailboxes from your previous provider (e.g., Microsoft 365, Exchange, or IMAP) into Gmail. Email labels, folders, and timestamps are preserved.
Drive & File Migration – All company files and team folders are moved into Google Drive with proper ownership, access control, and sharing settings.
Calendar Migration – Meetings, events, and recurring appointments are synced to Google Calendar with no clashes or missing entries.
Security Configuration – We configure 2-Step Verification, admin roles, user access levels and device policies for full control and peace of mind.
DNS Management – Our team handles domain name settings including MX, SPF, DKIM, and DMARC records to keep your mail flowing securely.
Admin Console Training – We provide guidance and training for your internal admin team so they can manage your Workspace with confidence.
Change Management Support – We help your team embrace the change by ensuring they understand the tools and benefits available.
Data Security and Integrity in Migration
Your business data is one of your most valuable assets. Whether it is confidential client communications, project files, financial documents or internal records, you cannot afford to risk its loss or compromise during migration.
At Bazcreative, we treat data security as the highest priority throughout every stage of your Google Workspace migration.
We use trusted, enterprise-grade migration tools that have proven success in large-scale data transfers. Our team follows strict protocols to ensure that your data is transferred completely and accurately, with nothing missed or altered.
Here’s how we safeguard your information:
Full Data Integrity Checks – Every mailbox, file, and calendar entry is verified before and after migration. We ensure no content is missing, no file is corrupted, and no metadata is lost.
Zero Downtime Approach – We perform migrations in phases and during off-peak hours where possible, allowing your team to continue working with minimal interruption.
Encryption In Transit and At Rest – All data moved during migration is encrypted both in transit and once it reaches Google’s servers. This prevents interception or unauthorised access at any point.
Strict User Permissions – Our migration processes follow the principle of least privilege. Only essential personnel have access to perform or view the migration process.
Compliance with Australian Privacy Laws – We take compliance seriously. All migrations follow the relevant requirements of the Australian Privacy Act to ensure the handling of personal information meets the highest standards.
Disaster Recovery Planning – We back up critical data before any migration begins. In the unlikely event of a technical issue, we have contingency measures in place to restore data and avoid loss.
When you choose Bazcreative for your Google Workspace migration, you can be confident that your business data will arrive safely, intact, and ready for use on the new platform.
Our Process
We believe that a strong process sets the tone for a successful migration. Ours is designed to minimise downtime, protect your data, and ensure no one gets left behind.
Here’s how we do it:
Discovery & Planning
Pre-Migration Set-Up
Next, we configure your Google Workspace account, verify your domain, set user permissions, and prepare your environment for migration. This includes initial training so your internal team knows what to expect.
Migration Execution
We transfer your data in phases, beginning with non-critical users. We ensure no overlap or data loss. During this time, we monitor delivery, file ownership and system behaviour closely.
Quality Checks & Testing
We don’t hand over until everything is properly tested. We check emails, Drive structures, calendars, shared files, user access, and overall system functionality.
Go-Live & Support
Once the system is live, we provide post-migration support to address any hiccups. We also offer training for team members and administrators, so adoption is smooth and hassle-free.
Common Migration Scenarios We Handle
Every business is unique, and so are the paths they take to adopt Google Workspace. Over the years, we have managed migrations for organisations of all sizes and across a wide range of systems.
No matter where your data lives today, chances are we have moved it before. Here are some of the most common migration scenarios we handle:
Microsoft 365 to Google Workspace
Many businesses move from Microsoft’s platform to Google Workspace to reduce licensing complexity, enhance team collaboration, and embrace a more flexible cloud-first environment. We handle full mailbox, OneDrive, SharePoint and calendar migrations with precision.
Exchange Server to Google Workspace
Older on-premises Exchange servers are often costly to maintain and lack modern collaboration features. We help businesses transition to Google Workspace with full support for mail, calendar, contacts and task data.
IMAP-Based Systems to Google Workspace
If your current email system uses IMAP (common for older webmail providers and smaller business email solutions), we can migrate your entire mailbox structure and preserve email folders and labels.
File Server to Google Drive
For businesses looking to eliminate local file servers, we offer seamless migration of shared drives, team folders and individual files to Google Drive with correct ownership and sharing permissions.
Hybrid and Complex Migrations
Some organisations run mixed environments with parts of the team already on Google Workspace and others on legacy systems. We can design and implement hybrid migration strategies that avoid duplication and ensure a smooth, unified environment.
Mergers and Acquisitions
If your business is acquiring or merging with another company, we can consolidate multiple Google Workspace or mixed environments into a single Workspace instance, maintaining proper ownership and access throughout.
How Does This Work?
We will analyse your current system and meticulously plan and implement a seamless migration from your current platform, to Google Workspace.
We will will also ensure your staff’s data is moved intact over to Google’s Ecosystem. Whether its emails, files or calendar events. they will be moved to Google’s Ecosystem.
Whether you are looking to migrate from an On-Premise Exchange server, Microsoft Exchange, Microsoft Office or a standard IMAP we know the nitty gritty of these legacy systems.
With little to no interruptions to your day to day business, you can conduct your business during the process.
Book a 20 minute discovery call today to find out how we can help you migrate to Google’s ecosystem.
Reasons To Choose Bazcreative
Proudly Independent
We are one of the few digital agencies who are independent. Because of this, we are able to recommend things to our client with their best interest at heart.
Your Digital Partner
With our role as your digital partner, we can provide expert recommendations around best industry practices and also determine opportunities that drive short, medium and long term results for your business.
Integrated Marketing Specialists
We take an integrated marketing approach to online & traditional marketing. By engaging with Bazcreative, there is no need for your business to deal with multiple agencies.
Passionate About What We Do
We are an extremely passionate bunch of individuals who are dedicated to helping our clients harness the power of technology to grow their business.
Ready to Supercharge Your Business Workflow?
Frequently Asked Questions
The duration of your migration depends on factors such as data volume, number of users, and the complexity of your current environment. Most small to mid-sized business migrations are completed within one to two weeks, with larger or more complex projects taking longer. We provide a clear project timeline at the planning stage.
Our goal is to minimise or eliminate downtime. In most cases, your team will be able to continue working throughout the migration process. We schedule data transfer phases strategically to avoid disruptions to email, files and calendar access.
Google Chat history is not included in standard migration tools as it is a separate service. However, we can advise on the best ways to retain chat history where needed.
Absolutely. We perform complete file migrations from SharePoint and OneDrive into Google Drive. We ensure correct ownership mapping, folder structure preservation, and access permissions alignment.
Google Workspace is highly intuitive, but differences from previous systems can cause confusion. We provide training and onboarding support to ensure your team feels comfortable and confident using their new tools.
We use industry-standard encryption, strict user permissions, and trusted migration tools. All data is backed up before migration, and we conduct multiple verification steps to maintain integrity. Your privacy and security are always a priority.
Yes. We offer ongoing support, Workspace administration, and optimisation services post-migration. Whether you need occasional assistance or a fully managed Workspace, we can help.
We migrate businesses across all Google Workspace tiers, including Business Starter, Business Standard, Business Plus, and Enterprise editions.
Yes. If your organisation has multiple domains (for example, due to mergers or acquisitions), we can consolidate them under a single Workspace instance while preserving email delivery and user identity.